Texas
Secretary of State
Application Overview
Mobilis personnel implemented a workflow solution for Texas Secretary of
State (SOS) to process incoming Corporations, Trademarks, and Universal
Commercial Code (UCC) filings, and the resulting requests (orders) for
these documents. Once these documents are archived, they are subsequently
available via the Texas SOS Direct website for viewing by the general
public. The implementation also consisted of integrating Enterprise with a
third-party application called BEST (Business Entity Secured Transaction),
which was developed to replace the existing mainframe system.
Benefits
- Customized
queuing capabilities based on whether a document has been expedited
for processing or whether other prerequisites have been met.
- Order
processing - processes incoming requests for filing documents and
automatically fulfills all orders via a variety of return methods
(print, fax, and web).
- Backfiling
- provides the ability to import images created via a Kodak
Intelligent Microimage Scanner, as well as, scanned backfiled
documents.
- Import
of supporting documents - imports all supporting documentation
produced by the BEST application, such as, filing acknowledgements,
filing certificates, search certificates, bulk order acknowledgements,
revocation notices, and rejection letters.
- Automated
Printing/Faxing - the workflow handles all requests for
printing/faxing of documents in an automated fashion based on the
return method specified by the customer.
- Creation
of PDF versions of documents - in order to facilitate viewing of
documents via the web, all requested documents are converted to PDF
format.
- Document
conversion from desktop document format to TIFF - in order to have a
"final form" representation of all documents produced by the
BEST application, all desktop documents are automatically converted to
a TIFF format by the system.
- Automated
letter generation - all Public Information Request letters are
generated by an automated task.
- Optical
Mark Recognition - all standard Public Information Request documents
are processed by an automated task which uses Optical Mark Recognition
to determine whether certain selections have been made on the form.
This information is then used to route the documents to the
appropriate area.
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